school work force management system Archives

A student favourite among the teachers, Radhika was a passionate individual concerned about her students and helped them in every possible way. Her efforts helped numerous students win a lot of prizes for the institution.

One day, a colleague asked her why she is being so passionate, as she doesn’t get recognition of any sort for her efforts. This affected her overall performance. The activity club which she started to boost students’ talents gradually became inactive. Like other teachers, she began to concentrate only on taking lessons.

Over a period of time,

The school management began to realize the importance of Radhika. They started to lose a number of inter-school events conducted. It affected the good will of the institution. Only if there had been a system which could monitor the productivity of the teachers, Radhika could have been recognized. The institution could have held their head up in pride.

A dedicated teacher does a lot of things to her students, more than what her work demands. She will be the guardian angel for her students and will be the answer to a lot of problems. Her sincerity gets reflected in the way she works for her organization. But what if her hard work goes unnoticed? The passion to work dries up.

The situation could be entirely different,

If there was a system that could genuinely track the productivity report of the teacher. It is a usual occurrence that the management hardly recognizes the contribution of an employee on a daily basis. The Workforce Management Software is a solution for this.

This software for educational institutions comes with a lot of features that makes things easy. Tracking the productivity and other activities along with easy access to the concerned authority makes it special and significant.

Each and every teacher and staff members get a unique profile and a user ID along with a confidential password to login, through which they can punch attendance, apply for leave and get detailed report of their salary.

1.User friendly

The Workforce Management Software has a user-friendly interface. Anyone with a simple understanding of the Internet can operate software requirement effectively.

Easy access to both the teachers and other staff but only the admin can manage the productivity report , leaves and payroll etc.
Manual work requires 1 minute while with the help of the software only 10 seconds would be required. Isn’t it smart?

2.Unique profiling

The personal and official details of the employees can be stored in the Workforce Management Software

These details are kept confidential; Workforce Management Software removes the uncertainty that comes with sending private employee information to a third party.

3.Productivity

Evaluation of the productivity of a teacher must be done keeping in mind their performance. Manual entering is error prone whereas the Workforce Management Software allows the teachers and other staff members to enter their daily productivity report based on the projects they are assigned, on a daily basis to the timesheet it is equipped with.

The principal or the department, whoever is charged with the responsibility can assign different projects to teachers and other staff members. The time used for each projects could be entered by the teachers and staff members. The time used for each activity could be entered in rows

Special feature called My Diary shows how the day of different employees has been spent.

4.Attendance

The software allows two options to mark the attendance; either they can punch in to the biometric system or login through the Workforce Management account to login. When the work ends in the evening, any of the methods could be used to log out as well. If a person misses punch for a day, the associated e-mail id will receive the notification without fail.

Every Monday, past week’s attendance is notified to the person without fail.
Attendance history can be viewed on monthly basis as well.

The punch details shown will include

Date
The accurate punch in & punch out time
The duration in hours and minutes of punch in and punch out time.
Status ( whether present, absent or day off)

5.Leaves

The Workforce Management Software comes with the facility to manage leaves. Leave application could be managed through web portal.

The leave application include the following details:

The leave applied date
Details of the employee
Type of leave applied for
( whether Casual Leave, Medical Leave, Earned Leave or Loss of Pay )
Number of days leave applied for
Reason for leave

Contact number along with contact address while on leave.

6.Payroll

The accurate calculation of the salary of employees is a major task. Manual calculation, taking into consideration the hours worked, number of leaves applied and other factors, is error prone. The Workforce Management Software does the payroll function far more accurately.

Salary details can be reviewed by the employees logging in to their account and it can be done on a monthly basis.
Using manual payroll method, a payroll manager would spend 155 days each year on payrolls while, using the Workforce Management Software, a payroll manager would spend 2 days each year on payrolls , saving 13.5 days or 95 working hours.

7.Benefits

Time saver
Cost controlling
Tax updating
Guaranteed accuracy
Better management
Employee Calendars
Evaluating Performance

Technology has been undergoing immense transitions recently and the new advancements have already been making their presence felt in every sector. The impact is being felt in the education field as well, where traditional teaching methods have already started stepping aside to embrace technology. But, what do we gain out of this? What transformations can use of technology in education bring? Let’s have a look:

Turn digital

In this era where everything is digitalized, how can a person face the world with just a pen and paper? That is exactly why students should be exposed to technology. Computer knowledge is a compulsory criterion for any job these days. Therefore, only a digitally literate can survive in this world of extreme competition in each and every field.

Sharing is easy!

Remember how you used to share notes when you were a student? With exams round the corner, you might have given your notes to a friend who doesn’t return it for few days due to some reason. You won’t be able to revise your lessons until your friend brings your book back and the result? Lots of tension and panic! With technology, sharing lessons is a lot easier, that too without giving away the notes you already have with you.

Analyse instantly

In traditional teaching methods, you have to conduct exams on a half-yearly or annual basis to understand the potential of your students. With technology in your hands, analyzing your students is a simple task. You can conduct simple tests to understand the areas each of your students has to improve in. This saves a lot of time which you can utilize to help the students improve in their areas of weakness.

Share the results

Parent-teacher meeting! The word itself can startle you, if you are a teacher. It is not at all easy to sit and prepare reports on each student’s performance and then meet each of their parents with feedback. It is indeed a laborious task and at the end of the day, you may have no energy left. Especially if conducted on holidays, you lose valuable time that could be spent with your family. With technology entering classrooms, you won’t have to put even half the labour. You can share the reports on each student’s performance instantly. You can save energy and time that way.

Turn social

Most of you play games on social media platforms where you are rewarded or ranked virtually based on your performance. You can use technology in a similar way to virtually award your students who have done well, thus instilling a healthy competition among students. This motivates the children to give their best performances while making the concept of learning more interesting.

Save money and time

This can be said as the one of the most important advantages of bringing technology to the classrooms. With technology, you are saved from having to buy desks, books, lab equipments etc. all of which are very expensive. You don’t have to write everything on the black board. Instead you can share all the lessons or resources online. This saves your effort and time while benefiting disadvantaged students to have access to education.

Updates made easy!

Updating the syllabus is not a tough task when you have technology to your support. It can be done in a very short span of time. Also, you won’t have to buy thousands of updated books every year, adding to your savings.

Go Global

With technology, learning won’t be confined to the walls of the classrooms. Students get a chance to connect globally and hence, expand their knowledge.

It’s convenient

The heavy backpacks and hundreds of books have been causing physical issues to students for long. Introducing technology to classroom can therefore, tend to be such a relief to them physically.

It is a fact that use of technology beyond a limit can have negative effects. But there is a positive side that weighs heavier. And it is not tough to help children out of the bad effects due to over usage of technology. Introducing technology to class rooms can help in breaking the monotonous learning methods, thus motivating the students to do well. It also helps in reducing the issues related to stress, for both teachers and students as things get a lot easier.

It is to note that technology has not only intervened in teaching but also in the overall school management these days. There are lots of software and gadgets available in the market to provide suitable solutions to education related issues. Edsys is one such company that provides efficient educational solutions. The RFID Student Tracking System and GPS Vehicle Tracking System by Edsys addresses safety concerns regarding students and help in managing school bus fleet while the school work force management system and timetable management software aid in overall school management. Other products of Edsys such as Parent Portal and Smart Card Solutions for schools & colleges are also quite effective.