The Workforce Management System provides myriad of possibilities. Tracking attendance, marking leaves and paying manually requires a lot of effort and time. As a single solution for all these requirements, the Workforce Management System helps school managements to manage their workforce with ease.

Any new staff member of an organization can be enrolled in to Workforce Management System online portal without difficulty. Each staff member is provided with a profile along with unique login-id and password for privacy. By using the ID, each member can login to the profile and mark attendance. Manually entering attendance, leave and other details leaves space for errors. Automating the process can make it easier to maintain a far more reliable record.

The advantages are numerous. Calculating monthly salary becomes easier and applying leaves can be done through individual profiles (which makes managing pre-planned leaves easy). These are but just two of the benefits offered by WFM.

Watch the video below to understand how Workforce Management Software works.

Advantages of switching to Workforce Management System


Teachers and other staff members can punch through the biometric system or the attendance menu of the workforce management account. The punch in and punch out time is calculated by the system, making it handy to calculate the working hours of each person. If a person does not punch-in for a day, an automatic email is generated to the concerned person, after marking leave for the day in the profile.

(i)   Attendance history is handy

(ii)  Each Monday, the attendance details of the previous week is sent to the person

The punch details will include:

  • Date
  • Status (whether present, absent or if it was a day off )
  • The punched in time
  • The punched out time
  • The working time duration in hours and minutes

Leave management

Managing leave becomes easy with the Workforce Management Software. Through the web-portal, an employee can easily apply for leave without the confusion of paper works. Public holidays are marked in the calendar provided, which makes it easy to pre-plan the leave. The page will show the remaining leave and its category. The pre-planned leaves consist of the sub-menu option which shows the status of the applied leave. The principal of the school or the head of the department can approve or decline the leave application through the portal.

The leave application includes:

  • The date on which leave is applied
  • Details of the employee
  • The type of leave (casual, medical, earned leave, loss of pay)
  • Number of dates leave applied for
  • Reason for the leave
  • Contact details of the employee including address and phone number


To evaluate each individual’s contribution in building up and sustaining an organisation, regular tracking of productivity is vital. Merely calculating the working hours of an employee doesn’t show the exact contribution. Workforce Management System comes with timesheet, where teachers and other staff members can enter the productivity report daily.

The timesheet provides special facility for the principal or the concerned person to assign projects to teachers and staff members. This allows them to fill in the projects with activities and the time taken for each corresponding activity. My Diary is a feature that shows the daily details of each employee.


HR managers hold the responsibility of calculating the salary for employees every month. It takes a lot of time and energy to calculate hours worked, number of leaves taken and other factors of each employee and then prepare a pay slip for each. Manual calculations are prone to errors and does not ensure accuracy. A single mistake can ruin the whole calculation process.

With the help of Workforce Management Software, HR can generate digital payslips. The employees can view their salary details as well. By logging in through their respective accounts in the web portal, salary details can easily be retrieved on monthly basis.

More advantages that comes with Workforce Management Software

  • Employee productivity tracking
  • Performance evaluation
  • Privacy
  • Transparency
  • Better management with less effort
  • Save time, energy and paper

Let’s look at the following situations:

  • Child losing money sent with him to buy food, stationary or to pay fees
  • Children having to remember and carry all kinds of cards including bus pass, library card etc.

You may get angry at your child for some time for losing the money/card or may be punish them. But does that form a permanent solution? Definitely No!

Smartcard solutions by Edsys are tailor-made to avoid such situations. From tracking students to fee payment, purchasing from canteens to book store and library management, smart cards makes student life a lot easier.

Check out the video to know more about the working of Smart card solutions by Edsys.


Here’s a list of situations where smart cards come handy from both students and parents:

1. You don’t know what your child is doing in school and would like to know his/her whereabouts as soon as they step out of home or your child has complained of overspending and you want to report it at school, but where do you get the driver information from?

Smart cards! They help you keep track of your child right from the time he/she enters the school bus and the also all details regarding the student, parents, school bus and its driver.

2. Your child has the habit of losing money that you give him/her to purchase food from the school canteen or purchase stationary items from the school book store
Smart cards by Edsys obviously! They offer cashless payment and when your child buys food or beverages from the school canteen or stationary items from school book store, the appropriate amount of purchase would be deducted from the Point of Sale and you will get the statement of purchase.

3. You go to pay your child’s school fees but when it’s your turn to pay the fees, you don’t remember any information about your child such as the roll number or the division he/she is studying in.

It’s a common scene in fees counters of schools where parents go on a hunt in their bags to get information about their child that is necessary to pay the fees. Forget the struggle by using Smart cards by Edsys. You have all your child’s information stored in there which can be easily used for fee payment. Also you can top up the smart cards from the school’s fee counter.

4. Your child goes to the school library to borrow or return a book but suddenly remembers that he/she left the library card at home
Since Smart cards have all student information stored in them, it can be used in school libraries to borrow or return books. They can be used to mark library attendance too.

Apart from its use in the educational field, about a billion Smart cards are used across the globe for various other purposes.

  • In many countries, payphones are equipped with card readers thus freeing you from carrying coins or remembering long access codes
  • Smart cards can be used to properly identify and bill a mobile user
  • Smart banking cards can be used in place of credit cards, debit cards etc. for secure and cashless payment transactions
  • Smart cards can be used for payments while making purchases and also in taxis or buses
  • Smart cards can be used in health sector for verifying patients or to access information about the patients
  • Smart cards can be used for verification processes and can even tore information such as user’s photograph or fingerprints