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If you are a school authority, you can understand what a tedious task school time-table management is. The introduction of software to the education management field has changed this situation completely. A school management system involves everything that is required for the efficient working of a school.

Managing timetables, routing and planning of school buses, allotting classes to teachers, calculating each employee’s leave, preparing pay scale, thus goes the list.

Creating timetables are one of the biggest headaches for teachers. It can be confusing and time-consuming when done manually. Timetable management software is the best solution in such situations.

Apart from generating efficient timetables, timetable management system software can also help you in the overall academic and administrative management of a school. The e-timetable by Edsys is one such software, which can help you in effective timetable and school management.

Here are a few ways time table management software can benefit you:

1. No more Paperwork

The toughest thing about manual school management is the endless list of paperwork. Time table management software, with its simple and user- friendly interface helps users with effective school management. With its introduction, school related operations became paperless and confusion-free.

2. No more Confusion

Creating timetables manually is a headache for teachers. With timetable software, it is possible for you to automatically generate timetables effectively, sticking by the requirements. Timetable management software generates timetables considering the limitations such as availability of teachers, special rooms, classes etc.

3. Automatic Timetable Generation

If you are using timetable management software, you no longer have to spend hours figuring out the timetable for each class. You just need to enter your criteria and within no time, you will get your timetable generated without any hassle.

4. It is Error-Free

When you manually prepare a timetable, you tend to make errors. You may end up with allotting two teachers for a single Shop @ TrackSchoolBusclass at a time or vice versa, or you may miss the allotment of certain periods. Timetable management software helps you to avoid such errors. In case, there is an error in the data you entered, timetable management software detects them and provide alternatives, thus helping you create an accurate timetable possible.

5. Substitution Management made Easy

You come to school and you get to know that a teacher is absent. You will surely panic because you have to revise the day’s timetable as soon as possible. You’ll have to check if the leave has been marked by any other teachers and allot the classes to the teachers already present, within a short period of time. Timetable management software can help you avoid such chaos. Timetable management software looks into leave taken by teachers and allot substitutions accordingly.

6. Generate records easily

Generating records on leave taken and other details of individual employees of a school is another hurdle you may come across while manual school management. With the help of a timetable management software, you can generate reports on a monthly basis, which include:

Substitutions made on a daily basis
Informed and uninformed leaves taken by teachersgivenday or
Working hours of each employee

7. Access to every employee’s details

When you create records on every employee of a school, you can end up making errors, or you may miss out some details. May be, you will have to search the whole school in case you need some details regarding an employee in the future. Timetable management software can come handy in such situations. It stores every employee details and you can easily access them in case you need to refer it in future.

8. Number of working days does not matter

Number of working days of each school differs, so does the effort taken for effective school management. But it does not affect you at all, if you are using a timetable management software. You can easily create efficient timetables for schools with any number of working days.

9. Preparation of pay scales made easy

Preparation of pay scales is another painstaking job in terms of effective school management. You have to go through leave taken by each employee to prepare pay scales. Since, timetable management software generates reports on leave taken by employees, preparation of pay scales is no more a tough task.

10. Timetables for Whole School

Preparing timetable for a class itself is a laborious task, forget whole school. Time table management software is there for your help. It not only creates timetable for the entire school, but also helps you in saving energy, time and money. If you are still depending on manual school management system, it’s time you switch to a timetable management software. Available at an affordable price, it is cost-effective and helps you save plenty of time and it also helps you in preparing the best timetables possible for your school.

11. Increased Security And Confidentiality

No outsider is permitted to change the timetable, which is already stored in the system. There will be restricted access for users. Modifications can be made only by the relevant authorities in the school. Hence, the timetable generated will be secure and confidential.

12. Easy Integration

The timetable of a school can be easily integrated with calendar applications. And, you will be able to receive notifications via email, SMS alerts, and reminders whenever the timetable gets modified or generated.

13. Efficient Resource Allocation

With the help of a time table management software, you can assign teachers and classrooms, and improve the task of resource allocation in other staff in the best possible manner.

Conclusion

By analysing today's scenario, usage of time table management software is advantageous than preparing timetable manually. It helps in reducing risk as well as headache of school authorities, especially the teachers who are responsible for creating timetable. Thus, it is better to take the aid of software for better management of schools.

School management is not an easy job at all. It requires lots of effort to manage every aspect of a school in an efficient manner. Those aspects include timetable management, performance management, payroll management, bookstore management and so on. The worst part is that, in most schools, all these tasks are done manually. Many tools have been introduced in the market to mark an end to the troubles caused due to manual school management. They guarantee accurate and efficient school management with minimum effort put into it. Here are five tools that every school should be using for a better school management experience:

1. School bus tracking software

This software addresses the safety concerns of parents and school authorities regarding students. The school bus tracker software by Edsys is one such example. It enables efficient student and vehicle tracking in real time. Students will have RFID tags attached to their ID cards that they are expected to swipe in the card reader once they board the school bus. Notifications will then be sent to the phones of parents and school authorities. The school bus drivers can log into the GPS tracking system as they start their day, which enables the analysis of their performances. The advantages of such software are:

Whereabouts of students and school buses can be known real time from a mobile application called Parent App
School bus tracking software help in monitoring performances of school bus drivers, by generating reports on driver’s timing and attendance.
Parents and school bus authorities do not have to worry about students getting down at the wrong bus stop or over speeding as they will receive notifications for the same.

2. Attendance tracking software

This software is of great use especially when you are calculating pay scales for the employees. It keeps track of punch details of employees, which can be accessed after any number of days. Attendance history of every employee can be generated on a monthly basis making it easier to calculate the number of leaves taken. It also helps to determine the employee for each month. The advantages of attendance tracking software are:

No paper work
Lesser effort in terms of calculation of leaves taken by an employee in a month
Attendance data of every employee is stored, which can later be accessed for future use

3. Timetable management software

Managing timetables tops the list of toughest tasks in school management. There are many aspects that have to be kept in mind while preparing timetables, be it for class rooms or for teachers. Therefore, manual timetable management is prone to errors. Preparing timetables considering employees’ leaves and allotting classes to teachers balancing the time is not at all easy. Timetable management software comes handy at such instances. Advantages of timetable management software include:

Automated or interactive timetable generation considering absence of certain employees
Allotment of periods in terms of classes and teachers can be done efficiently
Substitution management made easy in case a teacher is absent
Lab periods can be allotted according to their availability
Generation of timetables for schools with any number of working days
A maximum of three timetables can be generated at a time

4. School Work Force Management System

This software helps in calculating the potential of every employee. Sometimes, the calibre of an employee is left unseen even if he or she puts their entire effort into the productivity in a school. This may lead to some issues in future and their work may sometimes be valued only after they leave the institution. School Work force Management System software by Edsys is of great use there. This software has the following advantages

No paperwork in terms of performance evaluation of each employee
Contains attendance history of an employee that can be accessed whenever it is needed
The employees can add their day-to-day activities in the timesheet section of work force management system software. This can help evaluate an employee’s performance on a monthly or an annual basis.
An employee’s skills and areas of development can be understood by analysing timesheet history. This can help the school in using the potential of the employee to the fullest.

5. Smart Card Solutions

Smart Card Solutions can be termed as an all-in-one package that can be used for almost all purposes in school. Some of these include:

Purchase of food items from school canteen
Fee payment
Library attendance
Purchase of provisions from school book store

Some of the advantages of Smart Cards are:

Food items and beverages can be bought using Smart Cards even if a student forgot to take cash with him or her
Parents can easily pay school fees using Smart Cards as they carry all information regarding a student. This relieves the parents from having to panic looking for their child’s roll number and other details
Return and lending of books becomes easier with Smart Cards. Students do not have to carry a library card with them. They can just swipe their Smart Cards while entering the library to mark the attendance
Students can buy books or other provisions at school bookstore using Smart Cards. The statement of the purchase will then be sent to the parents.
You can top up the credit of a Smart Card by paying at the fee collection counter

For schools that still use manual school management techniques, the time is right to turn digital .The tools mentioned above provide an error-free school management experience, that too in an efficient manner. They, thereby contribute to the development of a school to new heights.