Category: School Management

Posted on by Edsys

A student favourite among the teachers, Radhika was a passionate individual concerned about her students and helped them in every possible way. Her efforts helped numerous students win a lot of prizes for the institution.

One day, a colleague asked her why she is being so passionate, as she doesn’t get recognition of any sort for her efforts. This affected her overall performance. The activity club which she started to boost students’ talents gradually became inactive. Like other teachers, she began to concentrate only on taking lessons.

Over a period of time,

The school management began to realize the importance of Radhika. They started to lose a number of inter-school events conducted. It affected the good will of the institution. Only if there had been a system which could monitor the productivity of the teachers, Radhika could have been recognized. The institution could have held their head up in pride.

A dedicated teacher does a lot of things to her students, more than what her work demands. She will be the guardian angel for her students and will be the answer to a lot of problems. Her sincerity gets reflected in the way she works for her organization. But what if her hard work goes unnoticed? The passion to work dries up.

The situation could be entirely different,

If there was a system that could genuinely track the productivity report of the teacher. It is a usual occurrence that the management hardly recognizes the contribution of an employee on a daily basis. The Workforce Management Software is a solution for this.

This software for educational institutions comes with a lot of features that makes things easy. Tracking the productivity and other activities along with easy access to the concerned authority makes it special and significant.

Each and every teacher and staff members get a unique profile and a user ID along with a confidential password to login, through which they can punch attendance, apply for leave and get detailed report of their salary.

1.User friendly

The Workforce Management Software has a user-friendly interface. Anyone with a simple understanding of the Internet can operate software requirement effectively.

  • Easy access to both the teachers and other staff but only the admin can manage the productivity report , leaves and payroll etc.
  • Manual work requires 1 minute while with the help of the software only 10 seconds would be required. Isn’t it smart?

2.Unique profiling

The personal and official details of the employees can be stored in the Workforce Management Software

  • These details are kept confidential; Workforce Management Software removes the uncertainty that comes with sending private employee information to a third party.

3.Productivity

Evaluation of the productivity of a teacher must be done keeping in mind their performance. Manual entering is error prone whereas the Workforce Management Software allows the teachers and other staff members to enter their daily productivity report based on the projects they are assigned, on a daily basis to the timesheet it is equipped with.

The principal or the department, whoever is charged with the responsibility can assign different projects to teachers and other staff members. The time used for each projects could be entered by the teachers and staff members. The time used for each activity could be entered in rows

Special feature called My Diary shows how the day of different employees has been spent.

4.Attendance

The software allows two options to mark the attendance; either they can punch in to the biometric system or login through the Workforce Management account to login. When the work ends in the evening, any of the methods could be used to log out as well. If a person misses punch for a day, the associated e-mail id will receive the notification without fail.

  • Every Monday, past week’s attendance is notified to the person without fail.
  • Attendance history can be viewed on monthly basis as well.

The punch details shown will include

  • Date
  • The accurate punch in & punch out time
  • The duration in hours and minutes of punch in and punch out time.
  • Status ( whether present, absent or day off)

5.Leaves

The Workforce Management Software comes with the facility to manage leaves. Leave application could be managed through web portal.

The leave application include the following details:

  • The leave applied date
  • Details of the employee
  • Type of leave applied for
    ( whether Casual Leave, Medical Leave, Earned Leave or Loss of Pay )
  • Number of days leave applied for
  • Reason for leave

Contact number along with contact address while on leave.

6.Payroll

The accurate calculation of the salary of employees is a major task. Manual calculation, taking into consideration the hours worked, number of leaves applied and other factors, is error prone. The Workforce Management Software does the payroll function far more accurately.

  • Salary details can be reviewed by the employees logging in to their account and it can be done on a monthly basis.
  • Using manual payroll method, a payroll manager would spend 155 days each year on payrolls while, using the Workforce Management Software, a payroll manager would spend 2 days each year on payrolls , saving 13.5 days or 95 working hours.

7.Benefits

  • Time saver
  • Cost controlling
  • Tax updating
  • Guaranteed accuracy
  • Better management
  • Employee Calendars
  • Evaluating Performance
Posted on by Edsys

If there is one thing to revolutionize Indian schools, what would that be? There might be several answers – changing the syllabus, teaching styles, and many more.

But have you ever thought of the management side, and the general absence of HR Departments in Indian schools? If yes, you would have reflected on the reasons. The most obvious one would be cost cutting.

“Education is the eternal foundation of a nation’s development”

And therefore, the effect of such cost cutting is far-reaching, affecting the quality of future generations and thus the nation as a whole. But there must be someone who can change the situation, certainly. In case you are wondering, it is none other than the Ministry of Human Resource Development.                                                                              

Education is a people- centred intention. Managing human resources in educational institutions therefore means restructuring the whole educational setting.

Restructuring the process of recruitment, selection, orientation, performance evaluation, compensation and career development enhance the effectiveness of teaching and non-teaching staff in ways that develop and augment the whole learning experience of students.

In India, Ministry of Human Resource Development (MHRD) performs the functions of improving the human resources through its two departments namely the Department of School Education and Literacy and the Department of Higher Education. These two departments aim at developing the school education and building up better citizens out of the youth.

The initiatives taken by these departments to revamp the educational policies and developmental aspects illustrate the functions of MHRD in a more apparent way. Before diving on to our topic of concern let’s see the initiatives of MHRD in a nutshell.

Road to success

  • To enhance the status of the girl child and sex ratio, MHRD has supported the Ministry of Women and Child development
  • Efforts have been taken to provide functional girls toilet in all schools before 15th August 2015
  • Developed a framework to assess and evaluate schools with an objective to enhance their effectiveness
  • To ensure better quality and standards in schools new regulations regarding the monitoring and assessment has been made

Also Read:- Latest Updated Educational Apps Directory List

All these initiatives and schemes better equip students to compete with the international standards. And it compels us to wonder about the lack of initiative in implementing an HR department in Indian schools!

Identifying the gap

An educational institution’s people management can be made effective by identifying and analyzing the gaps in its administration. Identifying gaps help to understand persistent problems and once these are identified, efforts can be taken to provide a perfect solution. One such void, the HR gap, can make a huge difference in the processes of hiring, training, evaluating performance etc.

Addressing the gap

Addressing the need of having an HR department in your school starts with your initial assessment. MHRD’s initiative in implementing an HR department in schools can be backed by proper understanding of the functional aspects of human resources catering to the specific needs of each school.

Meanwhile, you don’t need to overlook your school’s future. Just because you do not need a particular system that comes under Human Resource Department, it  doesn’t necessarily mean you will not require that system within a year’s time. Therefore various factors need to be considered before a proper system is put in place. And for this to happen it’s necessary to view the needs of each schools distinctly. MHRD can analyze the specific needs of each school through proper research as each educational institution is unique in its own way.

Fulfilling the gap

Your school doesn’t require an HR department to perform its human resource functions, right? Wrong. Considering the diverse activities involving the management of students and school staff, it has become vital as never before to implement in-house human resource experts or staff. They can specifically perform the functions and responsibilities pertaining to the activities regarding the staff and students of your school.

If Human Resource Development Ministry makes it mandatory to have an efficient HR department in Indian schools, it would facilitate the learning and development activities at schools in a more productive manner.

How HR Department helps?

Attracting, training, evaluating, compensating and retaining people! This is what HR department generally do. But having an HR department in your school can facilitate your school management process in a more diverse manner.

To be specific, evaluating teacher performance is of prime importance considering the influence teachers have in shaping the future of students. As such, there are lot of areas which really needs attention if providing quality education is your key motto. An HR department can therefore aid activities such as managing teacher performance, assessing student progress, dealing with disciplinary problems etc.

In spite of this, what if there is a way for you to get the benefits of an HR department at an affordable rate? We will discuss about that next week. Stay tuned.

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My colleague was furious. He was swearing at the school representative over his cell phone. As I was looking at his actions with mild amusement, he slammed his phone on the work desk and kept muttering.

He saw I was looking at him, and told me, “The idiots at my kids’ school are saying they won’t be able to provide school bus service for today evening.” He paused for a moment and continued, “Now I am supposed to find someone to pick my child up in the 11th hour. And these guys say they are quality education service providers.”

The guy was fuming. It must be a serious issue. He went on, ranting at the school authorities. “It’s not like these people provide awesome education either.”

This incident forced me to think.

Do all these issues with school bus, canteens, library, etc count as part of an education institution’s quality or is it just the standard of the education provided that is counted as the criterion?

My mind, instead of answering this question, gave rise to several new questions, the most important being –

“who defines and sets the criteria for an education institution’s quality benchmark?”

Yes, obviously there are authorities who provide rankings for schools so that it is easy for parents to choose the better equipped or higher quality schools.

But if a school wanted to improve its quality, it won’t happen overnight. There should be proper planning with dedicated resources who work to improve the school’s standard.

So, what do you mean when you say standard or quality?

We can basically divide quality aspects into two –

(i)   Educational aspects –

  • The quality of teaching
  • Laboratory facilities
  • Language excellence
  • Emphasis on value education
  • Language excellence

(ii)  Non-educational aspects

  • Communication with parents
  • Cleanliness
  • Customer service
  • Safety & security
  • Recreational/extracurricular facilities
  • Working conditions and management of faculty

These would be the basic aspects to consider if an institution were to improve its quality by itself.

But who defines, judges and ensures the quality of education in schools?

Over the years, efforts have been made to answer this question, but in vain. To make judgments about the educational quality on students, educational program evaluations, students’ achievement tests, competency tests, teachers’ performance assessment etc can be done. However, an effective machinery to judge and define the quality standards in Indian schools is non-existent!

It is the duty of Human Resource Department to define roles for the existing responsibilities. The HR department should set who defines and who measures quality in an institution. But curiously, the HR department itself is auspicious by their absence in Indian schools.

Does it matter?

Does it really matter if Institutions strive for internal quality improvement or not? Most certainly, yes!

Unless a school strives to improve itself in both educational and non-educational factors, the reputation of the school gets affected gradually. And that is never a good thing in the hugely competitive education sector.

The absence of HR department in Indian schools might be attributed to it being viewed as an additional expense. But, is there an alternative method that can provide the benefits of an HR department while being pocket-friendly?

Technology might have an answer. Subscribe to our newsletter and stay tuned for further discussions.

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One day, I was sitting in the staff room with a couple of other teachers. One of them was describing her experience to all of us. “Until that moment, the students were all calm. Then suddenly, without warning, the classroom turned to utter chaos. All I saw was students yelling and fighting with each other and making loud noises. I tried to calm them down. But it was in vain. They were screaming like anything”. She explained the alarming situation she faced, with severe distress. Her situation made me think. This was only a classroom fight and managing it seemed to be an uphill task. Just imagine if it was a large scale student fight or unacceptable behavior from teachers and other staff!

Why do discipline problems arise?

After pondering over the question of what actually causes discipline problems in schools, I understood one thing. There are a plethora of reasons that directly or indirectly influence the behavior of students, teachers and other staff working in a school environment. The personality of teachers, characteristics of students and the whole school environment are determinants in effecting changes in the disciplinary procedures in the school.

How can we address discipline problems?

A couple of years ago, during a discussion, it was my friend Anna who opened my eyes to a new way of thinking about addressing discipline problems in schools. She said:

“The discipline of students and staff should be maintained through teaching and not by punishment”.

Her definition of discipline forced me to analyze disciplinary measures that deal with problems between students, teachers and other staff members in a school, such as the following:

  1. Providing educational assistance to students
  2. Enforcing school discipline policies
  3. Creating a positive relationship between teachers and students
  4. Motivating teaching and non-teaching staff
  5. Encouraging teachers to work as a team while they execute their professional duties

These measures can be of great help in maintaining school discipline and creating a harmonious school environment. But do you find these measures easy and trouble-free to implement? Definitely not! Tracking student discipline and managing teacher performance is a difficult and time consuming task. So what can we do to measure disciplinary activities and make a positive change? The solution is right around the corner. We’ll discuss about it in the coming days…

Other interesting posts:

The Recruitment Circus in Indian Schools

Why is human resource department vital to schools?

Posted on by Edsys

School management is not an easy job at all. It requires lots of effort to manage every aspect of a school in an efficient manner. Those aspects include timetable management, performance management, payroll management, bookstore management and so on. The worst part is that, in most schools, all these tasks are done manually. Many tools have been introduced in the market to mark an end to the troubles caused due to manual school management. They guarantee accurate and efficient school management with minimum effort put into it. Here are five tools that every school should be using for a better school management experience:

 1. School bus tracking software

This software addresses the safety concerns of parents and school authorities regarding students. The school bus tracker software by Edsys is one such example. It enables efficient student and vehicle tracking in real time. Students will have RFID tags attached to their ID cards that they are expected to swipe in the card reader once they board the school bus. Notifications will then be sent to the phones of parents and school authorities. The school bus drivers can log into the GPS tracking system as they start their day, which enables the analysis of their performances. The advantages of such software are:

  • Whereabouts of students and school buses can be known real time from a mobile application called Parent App
  • School bus tracking software help in monitoring performances of school bus drivers, by generating reports on driver’s timing and attendance.
  • Parents and school bus authorities do not have to worry about students getting down at the wrong bus stop or over speeding as they will receive notifications for the same.

2. Attendance tracking software

This software is of great use especially when you are calculating pay scales for the employees. It keeps track of punch details of employees, which can be accessed after any number of days. Attendance history of every employee can be generated on a monthly basis making it easier to calculate the number of leaves taken. It also helps to determine the employee for each month. The advantages of attendance tracking software are:

  • No paper work
  • Lesser effort in terms of calculation of leaves taken by an employee in a month
  • Attendance data of every employee is stored, which can later be accessed for future use

3. Timetable management software

Managing timetables tops the list of toughest tasks in school management. There are many aspects that have to be kept in mind while preparing timetables, be it for class rooms or for teachers. Therefore, manual timetable management is prone to errors. Preparing timetables considering employees’ leaves and allotting classes to teachers balancing the time is not at all easy. Timetable management software comes handy at such instances. Advantages of timetable management software include:

  • Automated or interactive timetable generation considering absence of certain employees
  • Allotment of periods in terms of classes and teachers can be done efficiently
  • Substitution management made easy in case a teacher is absent
  • Lab periods can be allotted according to their availability
  • Generation of timetables for schools with any number of working days
  • A maximum of three timetables can be generated at a time

4. School Work Force Management System

This software helps in calculating the potential of every employee. Sometimes, the calibre of an employee is left unseen even if he or she puts their entire effort into the productivity in a school. This may lead to some issues in future and their work may sometimes be valued only after they leave the institution. School Work force Management System software by Edsys is of great use there. This software has the following advantages

  • No paperwork in terms of performance evaluation of each employee
  • Contains attendance history of an employee that can be accessed whenever it is needed
  • The employees can add their day-to-day activities in the timesheet section of work force management system software. This can help evaluate an employee’s performance on a monthly or an annual basis.
  • An employee’s skills and areas of development can be understood by analysing timesheet history. This can help the school in using the potential of the employee to the fullest.

5. Smart Card Solutions

Smart Card Solutions can be termed as an all-in-one package that can be used for almost all purposes in school. Some of these include:

  • Purchase of food items from school canteen
  • Fee payment
  • Library attendance
  • Purchase of provisions from school book store

Some of the advantages of Smart Cards are:

  • Food items and beverages can be bought using Smart Cards even if a student forgot to take cash with him or her
  • Parents can easily pay school fees using Smart Cards as they carry all information regarding a student. This relieves the parents from having to panic looking for their child’s roll number and other details
  • Return and lending of books becomes easier with Smart Cards. Students do not have to carry a library card with them. They can just swipe their Smart Cards while entering the library to mark the attendance
  • Students can buy books or other provisions at school bookstore using Smart Cards. The statement of the purchase will then be sent to the parents.
  • You can top up the credit of a Smart Card by paying at the fee collection counter

For schools that still use manual school management techniques, the time is right to turn digital .The tools mentioned above provide an error-free school management experience, that too in an efficient manner. They, thereby contribute to the development of a school to new heights.

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Admissions, recruitment of staff, quality assurance, performance management, retention and motivation of educators- school management! The functions and responsibilities of a school management range from recruiting to orienting new employees, creating job descriptions to tracking attendance, monitoring policies to monitoring benefits and what else. Nothing matters more to educational institutions than the teachers who work there. Schools are nothing without the right people!

The question of whether a school needs a human resource department is not a simple one to answer. Ask the question to a variety of educators, school authorities and HR professionals and you are likely to get a variety of responses. For instance, many professionals will tell you that the number of staff in a school is the determining factor. A lot of educational institutions assume that they don’t need an HR department. But there are various issues to be considered before arriving at a decision on this matter.

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Let’s assume that you have been requested to establish an HR Department in your school. So what all functions will it perform?

Recruiting the right people

Choosing and appointing the right people for your school is important. It’s not just about selecting the right ones to do the work, as schools are becoming increasingly focused on producing quality results. Addressing the long-term goals of the school, recruitment should be done to find the right people who enjoy working with your school and want to advance with it.

Administering the ‘student life-cycle’

From admission to leaving the school there is a number of activities concerning the students, which needs to be taken care of. You need to manage student data, simplify administrative tasks, maximize school-to-home communication, recognize and encourage student performance and success. So whether your school is public, private, international or charter, what matters is the level of efficiency in administering student activities.

Taking care of the payroll

When you have teachers, librarians, non-teaching staff and all other people who constitute the human resource of your school you have payroll and there is no evading it. Employee payroll processing is a tedious task and is usually well outside most schools’ area of expertise. So, combining human resource and payroll will allow automatic updating, reduce paperwork and lessen the difficulty in providing accurate reports.

Managing teacher performance

Teacher performance and development appraisals should be based on essentials of professional growth, improvement of performance and influence on school and student outcomes. Your school can help teachers to perform to their best abilities through an effective HR department, which has the following benefits

  • Documenting, measuring and assessing the performance of teachers using balanced-scorecards.
  • Conducting Performance Appraisals across various elements, including student outcomes, professional practice, professional knowledge and professional engagement.
  • Assisting teachers in identifying their potential and ways of improving their ability thereby raising their professional standard.
  • Providing counseling, guidance and training to those teachers who have difficulties in their performance.

Creating a safe and secure school environment

How safe your students, teachers and other staff to your school feel may eventually determine how well your HR department meets its health and safety responsibilities. Integrating school safety and people’s security in human resources management practices will foster a culture in which students, teachers and non-teaching staff stays together in harmony. Your HR department creates an environment free of violence, reducing the risks of illness or injuries and other external threats to individual safety.

These suggest that an HR department plays a key role in analyzing, categorizing and developing distinguished HR practices and ensuring their alignment and integration with your school’s overall strategy. In order to satisfy your needs for recruitment, selection, motivation and retention of employees, your school requires an effective human resource management system which incorporates the basic functions of HR starting from recruitment to retention.

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Today, people are ready to accept anything that would make their tasks easier. They are always in search of all-in-one packages. Smartphones are a good example of this. And, that tendency to embrace all-in-one packages is exactly why smart card solutions by Edsys would be relevant in student life.

Many tasks related to school can be accomplished effectively with the help of these smart cards, which are embedded with RFID chips. So, if implemented, how do these smart cards solutions improve student life? Let’s take a look.

1. Influence on student tracking systems

Student and school bus tracking devices have gained immense popularity at present as they tend to be a great relief in terms of the concerns parents have about their children’s safety on their ride to school and back. Smart cards by Edsys also serve the same purpose. With the help of smart cards,

It is possible to track students and school buses easily

  • Whereabouts of the students can be notified real-time via automated SMS alerts
  • Management Information System (MIS) reports can be generated
  • Data regarding students, parents, vehicles, and drivers can be stored, which can come handy for future needs

2. Marking attendance in class

Taking attendance logging process a step ahead with smart cards will simplify the life of both students and teachers. Student id cards if tagged with active RFID can be used to mark attendance. Just a swipe over the card reader placed at the entry point of the classroom will register the presence of the student. Active RFID cards are much advanced and do not demand proximity with the reader.

 

3. Changing interaction at Canteen/Cafeteria

Sometimes, students, after reaching the canteen, realize that the money they brought is not sufficient to buy food. Such situations can be avoided using a smart card.

  • Smart cards can be used by students to make purchases
  • Amount for which items were purchased, would be deducted from the card
  • Students have the facility to check the balance left in their smart cards
  • Parents get notified on the purchases made
4. Makes it easier to Collect Fees

Every parent knows what a tedious task it is to pay their child’s school fees. Every time, they have to provide their child’s roll number and other details, which barely stay in their memory, to pay the fees. school Smart cards prove to be useful there. Parents can easily access payment information with the help of smart cards. Also, it is possible to top up the smart cards at the fee collection counter of schools.

Also Read :  What is a Smart School? What are its Benefits?
5. Simplifies the way you use Library

In most schools, students are expected to carry a library card and show it to the librarian each time lend/return a book or when they are reading the book in the library itself. In case they lose that card, they may have to pay a fine to get another card. Smart cards mean less chaos for students in that case. They can use smart cards to lend/return books. Students can also use their smart cards to mark library attendance.

6. Safer, easier transactions at Book stores
  • Students can easily purchase the books
    they need from the school book store using smart cards
  • List of items bought by the students would be recorded
  • Parents get notification of items purchased by students
  1. 7. BMI records

Smart cards help students check their height and weight using smartcards on BMI scales. When the child swipes his smart id card on the sensor and his information along with his details get stored into the school database. Schools can identify students suffering from height and weight issues and help them improve their diet and lifestyle.

 

  1. 8. School Dismissal

Schools are in a terrible need of organizing their dismissal processes. This activity can be made way simpler by adding smart cards to the picture. Parents can be provided with active RFID cards. These cards are to be carried by parents when they come to pick up the child. The RFID card reader placed at the gate identifies the parent and notifies the child about the parent’s arrival. The child is only allowed to leave the class when the parent has reached inside the campus.

  1. 9. Library on wheels

A futuristic concept where libraries will no longer be a closed arena but a mobile vehicle! The vehicle shall visit the school once in a week and allow students to borrow books with the aid of their smart identity cards. The main aim of this is to eliminate the phobia of deserted library rooms and promote reading more often. Smart cards definitely will help in achieving this goal.

Advantages of Smart Cards

Smart carts are of great advantage, in terms of school-related purposes. The advantages of smart cards include:

Access made easy

ID Cards that use magnetic strips require students to swipe through an ID card reader manually. Students will have to wait in long queues to swipe. The cards tend to be damaged easily, as well. Smart cards do not require swiping and hence no long queues, making it more convenient for students.

Lasts longer

It is a common scene in schools that students replace their damaged ID cards at least once in an academic year. This can cause loss to the parents as well as the school, in terms of money. With school smart cards, which are made of durable materials such as PVS and polyester, students would not encounter such a problem. This can help them in saving money in terms of ID card replacement annually.

Save money, time and effort

The use of a single card to serve various purposes will be equally useful for students, parents, and schools. It helps in easy and cost-effective management.

Track student activities

With a large number of students present in a classroom, it is not possible to find out whether any of the students have bunked classes. However, it is possible with smart cards and if the student is present, it is possible to find out the amount of time a student spends in the class.

Library management made easy

Students can use smart cards to mark attendance in the library. They can also use it for lending/returning books and in case, there is an overdue, students can pay it through smart cards.

Electronic payment

Students can use smart cards to pay at the canteen for the food items/ beverages they buy. They can also use the cards in the school book store to buy the necessary items they need, of which the notification would be sent to parents.

Track students

Concerns of parents and school authorities regarding the safety of students on their journey to school and way back home can be addressed using smart cards. Whereabouts of students can be tracked in real-time using smart cards. School bus tracking is also possible with smart cards.

User-friendly interface

Though some software is said to be effective and useful to users, they lack a simple interface that they are able to understand and use comfortably. Therefore, the smart card software is developed in such a way that its interface is user-friendly and easy to understand.

Smart card solutions from Edsys have numerous advantages. Their ability to serve various purposes is useful to students, parents and school management in everyday school life.

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A smart card is a payment card embedded with a computer chip (RFID technology), and functions more or less like a mini-computer on a card. The information on these cards are digitized and encrypted within a set of parameters. These cards can be used across a number of industries and are in use all over the world. It is considered to offer the highest level of security among payment cards.

Examples: SIM cards, chip-based ID Cards, Credit and debit cards, etc

Our Smart Card Solutions & Their Features

Student Tracking

  • Real time information about Student & Vehicles.
  • Providing GPS safety & security to vehicles & students.
  • Automated SMS alerts to Parents.
  • Generate various Management Information System (MIS) Reports.
  • Student, Parents, Vehicle and Drivers data can be stored.

Canteen/Cafeteria

  • Students can use their Edsys Smart card to make purchases
  • POS (Point of Sale) would deduct appropriate amount
  • Student can check balance available on Edsys Smart card
  • Parents would get statement of purchase

Fee Collection

  • Pull up school fees payment information easily
  • Easier and time saving than traditional method of entering all details
  • Top up the credit on the Edsys Smart Card at fee collection counter

Library

  • Pull out student records swiftly
  • Use it to issue or return library book/items
  • Mark library attendance Using Edsys Smart card

Book Store Management

  • Student can get books and other utilities from store using their Edsys Smart card
  • Item issue from store will be recorded and reconciled with payment
  • Parent would get statement of items student procured from store

Advantages of Using Our Smart Card Solutions

Ease of Access – Typical contact type ID cards use magnetic strips that requires students to manually swipe through an ID card reader. It slows down student access and can create long queues. Also, magnetic strip cards are easy to demagnetize and tamper with. Smart cards, with their fast, contact less identification capabilities are much more convenient. Students can exit through larger points rather than through narrow passage ways.

Durability – Smart cards are made from durable materials such as polyester and PVC; these secure ID cards can last the entire term of a student’s education, saving the institution and students the recurring costs of annual ID card replacement.

Convenient & Cost Effective– One smart card can serve for a variety of purposes, allowing the management to streamline their processes in an efficient and cost effective method.

Time and Attendance Tracking – By using smart cards as ID cards, it is easy to track if a student is present in class, and if yes, how much time the child spends in the classroom.

Effective Library Management – With RFID cards, it becomes easy for students to access the school library and check out books automatically. These cards can also provide real time information about overdue books. The overdue amount can directly be deducted from the student’s card too.

Electronic Payment– Students can make use of their RFID enabled ID cards at the cafeteria to purchase food and beverages. Similarly it can be used in the school provision store too.

Security – Students’ whereabouts can be tracked with Smart cards such as in the case of School Bus Tracker. This is very useful as the tracking takes place in real time, which can be of help during emergency situations

Intuitive User Interface– The in house developers and designers are very much aware that even the most functional software can be rendered useless if it doesn’t have an intuitive interface. Hence they take utmost care while building the software to provide a seamless user experience.