An efficient school management system is a key component for any school that seek better efficiency and productivity. It is high time to move on from the conventional data keeping methods and adopt an advanced system that handles all school operations at one place. The popular school software comes with different modules that handle multiple functions without compromising on quality.  Whether it is expense handling, financial reporting, data management, performance tracking of students or human resources,a quality system proves vital to the organization. There are online smart class software and in-house applications that serves the role. Each option has its own merits and demerits. Here let us have a look at why the web based application is preferred over the stand alone apps.

  1. No installation needed:Unlike the in-house application, there is no need for any installation when you go for online school management software. So one can save the associated time and cost. As no software is required, there would be no concerns about the incompatibilities or software requirements. All you need is a quality internet browser and a stable internet connection. There is no need of installing the software in every machine that happens with an in-house application and no more worries about server.
  2. Minimal in-school tech support required:The technical support if any would be provided online by the support team of software in most of the cases. So the school management need not have to afford any technical team to deal with the software functionality. In fact, faster deployment without any technical assistance is the key for choosing the online software over other stand alone models.
  3. Accessibility despite location:The web based software can be accessed irrespective of where you are. This gives the convenience of using the software at the comfort of your home with the need of only an internet enabled device. The data can be accessed remotely by learners and other users with consent. Most of the modern software is optimized for mobiles making it easy for students to access it during travel also. The complete access to the system is assured irrespective of whether they log in from their tablet, laptop, desktop, or a smartphone.
  4. Complete automation:The software will have different modules to manage diverse sections such as time table, attendance, library, exams and a lot more. The complete process can be automated with the web based technology. In addition to the automated monitoring of performance, the swift report generation and data updates add to the enhanced functionality. Advanced tools such as MyClassHelper even sends out automatic reminders on events and activity updates.
  5. No need for special hardware: The hardware interdependency is not a concern when you use web based software to manage your school operations. No other hardware need to be bought in addition to the device used for accessing the software. Once you sign up with the software, you just need the login credentials to continue using it.
  6. Real time management:With a steady internet connection, the overall data management can be done real time. As the online smart class software would be upgraded to the latest available versions automatically, accessing any information would be really easy. The real time management of the operations allows you to record any time. The information related to school activities can be managed or accessed anytime with just a few clicks. A popular web based tool, Edmodo offers real-time feedback and content sharing. Using Kickboard, academic as well as behavioural performance of students can be assessed by teachers in real time which is really helpful during field trips.
  7. Better and quicker communication: With a proper internet connection, this online platform assures faster communication between teachers, students, parents and management staff irrespective of where they are. Better and quicker communication between departments makes the overall functioning of the institution smooth and transparent. Proper communication between the co-workers also contributes to enhanced productivity of the institution. EYFS system features a user friendly interface to perform real time data sharing and communication with minimal time and effort.
  8. 24 x 7 access: As the software would be working round the clock, there is no time restrictions to update or access any information. Moreover, communication between administrative management and parents/teachers can be made anytime. Some may use single software to manage multiple schools under a group or society that functions from different locations. And in such cases, time zone would never be an issue if they function from different parts of the world.
  9. Better backup options:The online smart school software will have cloud based backups assuring timely access, update and retrieval of data without any delay. As the vendor is solely responsible for the backups in the web based software, you don’t need to worry about the additional hardware or memory for saving data.
  10. Streamlined administration:With a more organized approach with updated technology, administrative costs can be reduced to a great extent. The streamlined operations with the system assure only minimal errors while effectively handling the day to day operations of the school. The school activities such as staff attendance, library records, progress reports as well as weekly test reports can be managed well online. Moreover, prior information about upcoming events would be send as reminders to everyone with just a click helping them to prepare their part beforehand.
  11. Online admission and registration:The school staff as well as the parents can find it really easy with the overall admission and registration process online. As the admissions will be internet based, new candidates can learn more about the courses online and perform registration from their homes. Some tools even have options to perform online tests for particular students who fail to reach the venue. There are also options for online polls and forums to discuss on topics that need a joint decision. Software like Classmatrix performs online results declaration in addition to admission and biometric attendance management.
  12. Online payment:Parents need not take off from their office hours to reach school and pay the fees as payments can be done flexibly online. Similarly, the online system makes it convenient for the management staff to synchronize the payment of fees and fee dues management pretty easily. Most of the advanced applications offer secure payment options such as PayPal or internet banking.
  13. Parent portals:There would be online parent portals as a part of most of the web based software which is designed to enhance parent’s engagement in the students’ progress and learning curve. Parents can log in to their accounts to learn about their child’s activities within the school. This is also a platform to intimate them about the upcoming events in the school and share information regarding fee payment and dues. There would also be discussion forums where they can contribute their ideas and express their concerns.
  14. Unparalleled efficiency:A proper sync among every individual that are part of the school is the key to its proper functioning. The online school software serves as a collaboration tool among teachers, parents, students and other staff despite time and place thus assuring unparalleled efficiency.Most of the online applications allow free trials before signing up with the actual subscription to let them analyze if the system goes well with their requirements. Its advanced features assure enhanced quality control and supervision and better informed decision making.
  15. Enhanced security:Unlike the stand alone applications that need timely upgrades and constant monitoring to ensure good data security, the web based applications have enough features to provide good data security by default. For the cloud enabled software, the service provider takes the role of updating the system on time and enabling security fixes. With unparalleled security, there are only minimal chances of data theft and are less vulnerable to virus attacks. In addition to remarkable security measures, the privacy of their user base is also well maintained.
  16. Improve staff productivity:As most of the school operations are automated, the additional workload of the teachers and other staff would be reduced to a great extent. This in turn saves their time for other tasks that need manual intervention thus improving their productivity. They can be free from the time consuming tasks thus contributing more on quality teaching and personality development.
  17. Cost effective choice:Unlike the in-house applications, the school need to pay for only the service providers. As most of these systems would be cloud based, there is no need to spend for the individual desktops and other additional network hardware expenses. The in-house systems might benefit from less cost over the period but cannot escape from the huge initial payment to set up the application. Also, there is no cost involved to correct errors with outdated software with the online systems. In fact, cost predictability is a key benefit for the web based school management software.

The online smart class software is an asset to your school that not only reduce the need for administration resources but also improve transparency of the whole process. With just an internet-ready device with updated software, you can effectively collaborate beyond classrooms. Utilize the free trial options to learn about its efficiency in serving your individual needs before signing up with the system.


The introduction of advanced smart school software in the past decades marked an important era of education. The influence of technologies is making our schools smarter than ever before by giving options for students to benefit from innovative ideas such as flipped classrooms and blended learning. Most of the schools all over the country have adapted to the smart school approach to provide their students the best ever learning experience. In fact, the dramatic influence of the smart learning and administration management systems in schools are taking the whole process to a new level.

Not only students but also teachers, non-teaching staff, parents as well as school management teams are benefiting from the advanced options. The key benefits of a smart school approach include proficient information management, data tracking and transparency, effortless and quicker communication, optimal handling of time and a lot more. The novel school management software is designed not just to handle the academics but effectively handles a number of related areas such as school and bus fees, reports, library management, notifications, making smart timetable, attendance and covers sectors including hostel and transport management too.

There are a lot of notable differences made by advanced smart school software in different areas of education. Let us have a look at the major impact or changes caused by such innovative software on the present day education.

1. Mobile/Tablet learning: More than just learning from the book, smart classrooms are more into mobile or tablet learning. These gadgets are slowly replacing the school stationary such as pens and books. In fact, learning has become more portable with easy access to information at their finger tips. Digital simulations and models are now becoming an integral part of smart classrooms and teachers use its possibilities effectively to introduce new concepts and ideas.

2. Changing role of teachers: In the past, the teachers were the primary source of information but it is not the case today. Most of the times they are taking the role of guides or an additional support when students access new information. The new learning management software promotes more learning space for students through interaction and group works and teachers will be facilitators in the learning process.

3. Learn with fun: Unlike in the past, technology has incorporated more games into the classrooms to help students to learn with fun. The smart school software has classroom applications that promote gaming that not only improve their liking for learning but also enhances their problem solving and critical thinking. Instead of the old boring blackboard and chalk lectures, teachers are using the possibilities of advanced classroom apps to teach through shared whiteboard, application sharing as well as audio and video conferencing. In fact these Smartboards are really helpful for those who have chalk dust allergic reactions and is a great aid during field trips.

4. Collaborative learning: The advanced classroom software has applications that promote collaborative learning through group activities. Interactive sessions such as joint problem solving, debates and projects are in fact improving their role as team players. The influence of laptops and mobile devices has made remote collaboration a reality and continue their group works outside classrooms through web based software.

5. Enhanced student-teacher interaction: Rather than the one sided lectures in the conventional classrooms, there are options for students to interact throughout the classroom session through advanced options such as smart card solutions. The instant messaging and group chat options of the software help them to communicate about the relevant topic of discussion with the teacher and other students even after the class. Teachers are keeping in touch with students through emails and sharing information to the large groups through application such as dropbox. Moreover, the touchscreen displays are helping teachers to deliver classes in a more engaging way. There are also instant messaging apps such as Slack for teacher and student communication.

6. Interactive Textbooks and eBooks: Apart from the normal textbooks and notebooks with limited data, the smart school software has introduced concepts of eBooks which is nothing but digital textbooks with endless data. Students are really happy to carry an iPad with some PDFs rather than 5 five heavy textbooks when going to school. The advanced web applications such as LiveBinders are even allowing students to make a binder online. This in fact gives them the benefits of interactive textbooks with lots of models, simulations and visualizations of different difficult tasks.

7. Apps for classrooms: There are innovative apps for classrooms designed to help students to have a better learning experience. OneNote is a digital note-taking app whereas Three Ring is designed to motivate them to make digital portfolios and Google Classroom enhances classroom communication. The GoClass app lets the teacher to broadcast instructional materials directly to student devices.

8. Exposure to more learning resources: The library management module of the software is helping students to have timely access of relevant reference materials without much hassle. And now students can go beyond the limit to access more learning materials outside the campus through online libraries. The options for web based research with teacher’s guidance are helping them get a wider exposure of the particular subject.

9. Extended Classrooms: The endless options of Smart school software are now taking education out of classrooms. The concept of extended classrooms is made possible with online platforms that are created to discuss and interact about homework, assignments or projects. Rather than the class book assignments, students are utilizing the wide exposure outside classrooms to share ideas, research subjects and learn specific skills.

10. Efficient Assessment: Unlike the conventional means of student assessment such as written exams, the smart tools are providing more advanced means to facilitate efficient assessment.  The software features are utilized to wisely do performance assessments through quizzes and other similar activities. Teachers are also using options such as online polls and apps such as ExitTicket to evaluate their teaching too. The advanced software options are even allowing teachers to collect real-time assessment reports from the classrooms. Digitalization of the assessment process has brought in more clarity. E-assessment options are now a part of software applications where students can take part in online tests if they fail to reach the venue.

11. Global Platform: Students are getting exposure to global learning with online learning communities. Students from all over the world with different cultures and learning styles would be members of the group. An interactive education with them helps to have a wider exposure to different cultures and they can grow up as better individuals who respect everyone and treat everyone equally. This is promoted through online meetings and collaborations. The websites such as Glovico are providing students with options for global learning where they can set up videoconferencing with native speakers for language education.

12. Efficient administration: The advanced school software makes it possible to maintain all records of the institution in one place thus making its access and management really easy. The administration is now a hassle free job with minimal paper works. The EYFS management software makes use of a user friendly interface to make student data collection and sharing much easy with data syncing, reports generation and sharing as well as smart search options.

13. No more lost data: The advanced software even proposes options to store information on cloud. This in fact helps with data management with a better back up option instead of the tedious paper works. This web based storage assures more precision in the data tracking and the concerned people can access, share and retrieve data more effectively. When used in the right manner, there would be no more problems of lost data.

14. Enhanced parent-teacher communication: The novel smart software has applications to improve the communication between the teachers and parents in which collecting student data and sharing it with them is a simple deal. The parent portal app is designed to help parents to be updated on the students’ activities within the campus and learn about their progress. The web based applications such as MyClassCampus takes the role of a link between student, parent, teacher & admin. ClassDojo is a classroom management app with special emphasis on improving parent-teacher communication.

15. All in one tool: Many advanced smart school apps are in fact multipurpose tools that are designed with several modules that effectively handle diverse sectors of school operation from one place. The most modern tools cover diverse areas such as admission, exams, attendance, exam results, school calendar, hostel, transport, clinic, enrolment, HR, assessment, behaviour management, enterprise document management, cafeteria and payroll. In addition to the basic operations, innovative smart school software such as School SAAS features online examination, e-library, and stock/ store tuck shop management. Moreover, the tracking of student activities in real time within an institution is possible with smart card solutions.

Unlike in the old times when the audience of students was just their teachers, parents or friends, the impact of smart schools has changed the whole scenario. Students are now more competitive and career focussed right from the early days as they have a wider exposure of audience through social media platforms. Whether it is Twitter, Facebook, Linkedin, Instagram, Blogging, Web 2.0 tools like Glogster or similar online platforms, the expanded audience are giving students a new definition to their thirst for knowledge.

Education is of no exception when it comes to the areas that are impacted or influenced by the advanced technologies. Students have a true learning experience outside the four walls of the classroom. The benefits offered by smart classrooms to our education sector are endless and the innovation in technologies are giving way for more to come.


When you are in school, you not only learn, but work on your overall personality and upbringing. It really affects you for the rest of your life. This calls for an excellent management system by the school, which will leave space for minimum mistakes and negligence. To achieve the desired results, schools these days are making use of smart school softwares which is intelligent enough to manage the school well and maintain updated record of each student. This sets the bar of discipline quite high and help teachers to concentrate on teaching without much fuss.

Here are some of the vital information about the smart school software you need to know right now

Recap: Make your Classroom a Global Virtual Classroom with Smart Class Software

1. They help in accumulating information

Gone are the days when you used to sit and fill all the information of each students manually in their registers. These days, softwares have become so efficient that they can save tonnes of information starting from their academic history to minute family details of each student.

2. No more worries about managing fees and their payment

Softwares have become so advanced that they take care of fees as well. This means that they keep record of students who have paid fees. While on the other hand the parents are kept well informed of their dues either by mail, call or SMS at times. This highly cut down work load and makes it easier for the school management team to take care of all the stuff.

3. No need to worry any more about student’s security

School softwares go one step ahead with taking utmost care of the student movement and their activities. This means that all the student activities are being tracked by the softwares and moreover, they try to keep parents well informed about the same.

The information includes the time of boarding of students and their leaving time as well. This surely reduces unorganised behaviour of students and help the teachers to maintain discipline quite easily without much chaos.

4. The staff can now worry less and work more in schools

Teachers make about 10 percent of the crowd of the school. Thus, it is equally important to maintain their information as well. This also includes keeping a record of their payrolls and salaries. The biometric readers are combined with the software which helps it to mark accurate attendance of teachers. It further helps the software to calculate their monthly salary.

Related: Can a Smart School Software Fill Learning Time Gaps?

5. Tests can be taken of well

Preparing exam schedule is no more a tedious job as software is smart enough to take care of that as well. With so many categories coming up like practical test, oral test and others, it becomes tough to scale each of them. When it’s the time of final results, students are eagerly waiting for their numbers. Taking help of smart school software slashes down the most boring work of summing up the marks of each subject for each student. Again, it reduces the probability of errors to a huge extend.

6. Smart school software gives access right of different level to the school management

This means that the authorities have complete control over the software. They can change their preferences and other such things to match their requirements. This is indeed amazing which gives you are perfect solutions for all the issues you have related to school management.

The smart school softwares brings an end to all the traditional methods of teaching students and managing classrooms. This also shows how the school management system has evolved these years for the better. It makes the school organised and helps students and teachers to concentrate completely on the studies, to assist students give their best performance each academic year.

Welcome to the era of technology where things have evolved like never before. Same goes for education and classrooms. These days, with the advent of smart class software, education and knowledge is not confined to the four walls of the classroom filled with teachers and students. It is more connected to the entire world now, thanks to smart software and internet..

Educational organizations which used to follow traditional learning practices since decades are now turning towards virtual teaching, to improve the experience of teaching and learning to a new level altogether.

Here’s how you can convert your classroom into a virtual one with smart class software.

Also Read: 

Can a Smart School Software Fill Learning Time Gaps?

1. Smart class software helps in better understanding of concepts

When you are helping students learn, make sure you have the best resources in hand. Thus, the traditional blackboard and books have been successfully replaced by virtual learning slides, computers and other such gadgets to foster healthy learning habits.

The projector does the needful in reducing time and efforts. A student can even interact with the same and thus learn in an innovative way.

2. Make use of smart school software to come up with global classrooms

If you think students can get better with the help of smart school software, they can take help of online teaching courses available for all the classes. There is no time barrier for such courses.

Virtual classrooms are interesting with one to one interaction to help students learn comprehensively.

3. Help increase student engagement 

When you are making use of a smart school software, you are actually creating a global virtual classroom. Moreover, it gives a better understanding of concepts and helps students to learn them actively.

Again they are interactive, smart and up-to-date. Other than this, you can study in groups online, to clear your doubts and discuss them.

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4. Smart school software conducts online tests to gauge student knowledge

Students would like to know where they stand in the long run. For all the hard work they put in, smart school software comes with the provision of online tests. Thus, students can test their knowledge and take progressive steps in the right direction. This encourages students to perform better each time, on a global platform.

Moreover, it inculcates a sense of healthy competition in them. With having access to all the curriculum, students surely become smarter than ever.

5. Highly Interactive Virtual Classroom increases student interaction

Without wasting much time and expense on travel, students can learn the course and interact with students learning similar subject. This will make the learning process easier and online group discussions will help them clear their doubts.

They can even take active part in seminars and online discussions where students can share their experience about the curriculum and subjects.

The meaning of ‘smart’ is changing constantly and is being applied in all domains related to schooling and education. Smart school software is taking education to the next level, though global virtual classrooms.

Education is the backbone of the society. And in an increasingly connected world, it’s important that schools maximize their efiiciency. Does introducing Smart school software help in this?

Lets see.

First of all,

What is learning time gap?

Learning gap is the difference in what a student has learned compared to what he is expected to learn at his particular level or age.

Learning gaps can compound over time if left unattended. Thus, the difference between students would be huge once they complete their education. Smart school software can help narrow this difference with the following:

Also Read: 9 Ways AI Driven Smart Education Software Benefits Education

1. Children are exposed to various methods of learning

If you think that only textbooks are medium of learning and scoring well in academics then you are on the wrong track. Smart school software is a perfect alternative for traditional learning methods in school which, many a times, is unable to succeed in giving the expected result.

Nowadays, there are many mediums like videos, audios, slides, online tutors and others which have surely enhanced learning in the best way possible till date.

2. Smart classes are adding to the needful

Children take help of smart ways of learning at home but with smart class, your overall personality development will surely be of the best level.

Instead of sticking to the traditional curriculum, it is better to update the syllabus with the latest knowledge and learning habits. This will also help students study without much effort and thus fill the learning time gaps in education. Students should also be encouraged to participate more and more, so that they become confident in the long run and are ready to face the outside real world in no time.

3. Teaching habits contribute a lot in filling the learning gap

Gone are the days when there was a single teacher managing about fifty to sixty students. With the advent of technology and smart learning practices, education system has become student-centric.

There are plenty of tools available for students to use and learn stuff on their own. This not only fosters healthy learning habit but makes it easier for students to understand things in a better way. Teachers can also contribute a lot by recording their lectures and making it available to the students online so that they can refer it anytime without worries.

4. No need to confine your knowledge to lessons given in books

Earlier students used to learn from the books given in the school and that was considered quite sufficient for the academic year. But with changing face of knowledge, there is practically no limit on learning stuff you are interested in.

During the learning phase, students are always in a state of eagerness. Giving them the right and unlimited knowledge will surely help them excel well in the academics as well as professional life later on.

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5. Comprehensive as well as integral method of assessment

While students are busy learning stuff, it becomes vital to test them on a fixed basis.Online assessment systems will make it easier to track their knowledge and help you make sure they are on the right path. Thus, smart school software are doing their bid in making the system fair and quick to get results in no time.

Having so many reasons in favor of smart school software, it is undoubtedly a positive for the education system. They can surely fill learning gaps so as to give children the best knowledge they deserve.